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Personal assistant (to the CEO and CIO)

Skilled, discrete and enthusiast personal assistant to support both the CEO and the CIO. You will be bringing organization to our administration and planning, as well as be involved in HR, marketing and sales activities.

 

Job Description

You act as the right hand of the CEO and CIO

You are the first point of contact and are responsible for their agenda management, incoming telephones and e-mails. You screen phone calls, enquiries and requests, and handle them when appropriate.

You support in administrative and organizational tasks (agenda management, travel management, filing, …)

Organizing and attending meetings, taking notes and/or provide general assistance to the CEO/CIO

You (co-) organize events and marketing activities

You process the HR administration of the group and hospitalization insurance, as well as provide support with the onboarding of new employees and contractors

You will also perform the role of Office Manager

 

Skills

Required Skills

(all required to apply for this vacancy)

You have at least a Bachelor’s degree and/or 5+ years of experience working in an Executive/Personal Assistant capacity

You like to work independently

You are very well organised and methodical with great attention to detail, accuracy and ability to anticipate needs

You have strong interpersonal skills and an ability to build effective relationships across all levels

You can work discretely, accurately and qualitatively

Strong written and verbal communication skills (Dutch & English)

You have a great sense of responsibility and you follow matters punctually and efficiently

Very good knowledge of Microsoft Office (Powerpoint, Word, Excel, Outlook)

You are you a fluent communicator

You are fun to work with !

Optional Skills

(not required, but will be considered an asset)

You have at least a Bachelor’s degree or this is equated with experience

Experience with Salesforce.com (account & contactmanagement + reporting)

Knowledge of French is an asset.

 

Experience

You have at least five years of professional experience working in a similar role in an international environment.

Interested? Send your CV and your motivation letter to